Introduction: Between Spaces is an advisory, research, and knowledge platform working at the intersection of lived experience, research, and institutional practice. We are committed to processing personal data responsibly, transparently, and in accordance with the General Data Protection Regulation (GDPR).

Data Controller: Between Spaces acts as the data controller. Between Spaces operates as an advisory and research platform with a core team and a network of collaborators. Responsibility for data protection sits with the organisation’s leadership.

Contact
Email: contact@betweenspaces.dk
Website: www.betweenspaces.dk

Personal Data We Collect

A. Information you provide

• Name
• Email address
• Organisation or affiliation
• Information shared via forms or communication

Automatically collected data

• IP address
• Browser and device information
• Website usage data

Research and storytelling data

• Personal narratives and lived experience
• Interview and participation data

Purpose of Processing: We process data to,

• Respond to inquiries
• Manage collaborations and partnerships
• Conduct research and generate insights
• Support storytelling and public engagement
• Improve website functionality
• Share updates where consent is given

Legal Basis: We rely on,

• Consent (research, storytelling, newsletters)
• Legitimate interest (communication, website improvement)
• Contractual necessity (partnerships)
• Legal obligation

Research, Storytelling, and Sensitive Data: Due to the nature of our work, some data may involve personal or sensitive experiences. We ensure:

• Explicit, informed consent
• Voluntary participation
• Right to withdraw
• Option for anonymity or pseudonymity
• Confidential and respectful handling

Where audio, video, or recorded material is involved, explicit consent is obtained prior to recording and use.

Data Sharing: We do not sell personal data. We may share data with:

• Trusted collaborators and partners
• Technical service providers
• Authorities where required by law

All sharing is limited and protected.

Data Retention: We retain data only as long as necessary:

• Contact data: up to 24 months
• Communication data: as needed
• Research data: retained only where justified

Data is deleted or anonymised when no longer required.

Your Rights: You have the right to:

• Access your data
• Request correction or deletion
• Restrict or object to processing
• Withdraw consent

You also have the right to lodge a complaint with a supervisory authority.

In Denmark:
Datatilsynet
www.datatilsynet.dk

For requests, contact: contact@betweenspaces.dk

International Data Transfers: Some service providers may process data outside the European Economic Area (EEA). Where this occurs, appropriate safeguards such as Standard Contractual Clauses are applied.

Data Security: We implement appropriate technical and organisational measures to protect personal data.

External Links: We are not responsible for the privacy practices of external websites.

Updates: This policy may be updated. The latest version will always be available on our website.

Closing Statement: Between Spaces approaches data protection as part of its broader commitment to ethical engagement, trust, and accountability.